24 March 2019, 4pm at Brades Arts and Education Centre (by the Pentecostal Church)
YOU CAN NOMINATE YOURSELF OR ANOTHER PERSON FOR ANY EXECUTIVE COMMITTEE ROLES
DETAILS OF THE ROLES AND RESPONSIBILITES OF OFFICERS ARE GIVEN BELOW:-
THE PRESIDENT
Chairs meetings of the Executive Committee
Ensures that the Executive Committee functions properly, that there is full participation during meetings, that all relevant matters are discussed and that effective decisions are made and carried out.
Receives reports on activities and financial matters
Monitors progress in relation to key objectives of the Society.
Represents the Society at Events.
Co-ordinates production of the annual report.
THE VICE-PRESIDENT
Deputises for the President as and when requested to do so.
Undertakes the duties of the President in the absence of the President
THE SECRETARY
Prepares and circulates agendas for meetings of the Executive Committee
Takes Minutes of meetings and circulates to members
Organises the Annual General Meeting and any special meetings, preparing agendas, minutes and notifications.
Ensures statutory requirements are met.
THE TREASURER
Ensures effective financial management.
Ensures effective management of income and expenditure
Produces regular reports of income and expenditure.
Prepares an Annual Accounts for submission to the Auditor.
Produces the budget and financial plan.
Ensures that reporting requirements to the Financial Service Commission are met.
THE MEMBERSHIP SECRETARY
Ensures all membership fees are collected appropriately and recorded.
Communicates with the Members (Patrons and Friends) regularly to keep them up to date with Society activities.
THE PUBLIC RELATIONS OFFICER
Liaises with journalists, radio etc to ensure Society activities are promoted.
Gathers information from organisers of events and activities and publicises
Maintains the Society social media platforms.
THE FUND-RAISING OFFICER
Co-ordinates fund-raising activities, with support from other Executive Committee Members, Patrons and Friends and other volunteer helpers.
Ensures that all actions required for fund-raising events are completed, venues booked, invitations/tickets printed and issued, publicity arranged, food/drink organised, volunteers briefed, cash float arranged.
